Once you have completed the application process for the Annual Administration of your SMSF with SuperEasy®, you will receive further instructions. Please find listed forms relevant to the Annual Administration. Please fill in and supply only the forms relevant to your particular situation. N.B. The information supplied in the forms needs to relate to the bank statement entries. The forms that are essential input for the processing of your Annual Administration are: Engagement Letter, Audit Engagement Letter, Trustees’ Representation Letter.
You can download forms from the list below, by clicking on the form you want to download:
Please advise us of your contact details changes as soon as they happen. SuperEasy® is not taking any responsibility for not being able to contact you due to the change of your contact details.
Via Australia Post: SuperEasy Pty Ltd, PO Box 878, Toowoomba Qld 4350 .
Via Email: admin@supereasy.com.au
You can supply the annual administration documentation as photocopies, data stored on a CD or USB memory card (stick). If you keep summarized records of your SMSF’s operations in a spread sheet or in any other format, please supply them with the source documentation. Please don't send any originals because of the risk of losing the documents in the transit. Keeping the originals will enable you to always be in charge of your fund. SuperEasy® encourages paperless work operation, please supply documentation electronically wherever possible, ideally as PDFs in e-mails attachments up to 20 MB in size.
Please select these setting options for scanning of documents:
The lead time will largely depend on the completeness of your documentation, but if everything is supplied, SuperEasy® operates on an average lead time of 4 weeks.
In order to minimize the turn around time, please follow the instructions:
For existing properties
For new properties
Under the SIS Act and ATO governance SMSFs need to be audited on a yearly basis. Essential documentation for auditing purpose is all of the documentation listed above, plus:
Investment Strategy
Under the super legislations Reg 4.09, the Trustees must formulate, regularly review and give effect to an Investment Strategy for their Fund and the following considerations must be taken into account:
When formulating your investment strategy, it is not a valid approach to merely specify investment ranges of 0 to 100% for each class of investment. You also need to articulate how you plan to invest your super or why you require broad ranges to achieve your investment goals to satisfy the investment strategy requirements. The percentage or dollar allocation of the fund’s assets invested in each class of investment should support and reflect your articulated investment approach towards achieving your retirement goals. If you choose not to use allocated portions or percentages in your investment strategy, you should ensure material assets are listed in your investment strategy. You should also include the reasons why investing in those assets will achieve your retirement goals.
Please refer to the ATO link for more information.
In case one of your SMSF investments is in the companies who have been delisted from the Australian Stock Exchange or unlisted public companies in administration, for the purpose of the Annual Administration of your SMSF, please visit the ASIC website for the publications of notices, including insolvency and external administration-related notices, where the companies in question are required to publish their status under the Corporations Act 2001 and Corporations Regulations https://publishednotices.asic.gov.au/. Please download the relevant document and include it with the Annual administration documentation.
Pertaining to the type of the services SuperEasy® provides to its clients, collection of the TFN data is essential input and part of the reporting to the authorities associated with Self Managed Superannuation Funds, namely ASIC and Australian Taxation Office. It is SuperEasy® responsibility to protect all personal data collected from the clients, inclusive the Tax File Number, from the misuse, loss, unauthorized access, modification or disclosure. SuperEasy® will restrict the use of TFN information to authorized personnel involved with taxation law, personal assistance law or superannuation law. Personal data including TFN information will be securely destroyed or permanently de-identified when no longer required by the law , for the purpose of the taxation law, personal assistance law or superannuation law. While the provision of Tax File Number is not compulsory, without the TFN the trustees are for example, not going to be able to accept contributions to the fund or may be required to withhold TFN withholding tax form the contribution.
Ownership of documents Any documents, files, spreadsheets, accounting software files, notes, checklists that we produce to do the financial statements, tax return and audit remain the property of the firm. The financial statements, tax returns and audit documents that we are specifically engaged to prepare, together with any original documents given to us by you remain yours.
Technical Difficulties in Receiving Electronic Versions of Documents Some of our clients have a problem receiving electronic copies of our documents (attachments) sent via email, due to restrictive option settings on their email messaging software.
To receive our attachments, please follow the steps:
If this option is selected your computer is unable to display (receive) any attachment files (a file sent enclosed in an email). As soon as you reset the security option, you will see our attachments previously received by your computer. Once you have received our files you can select that option again for an extra virus protection of your computer (if you do not use any other email virus protection program).
Some documents we send to our clients are in Adobe Acrobat format (PDF). You will need to have Adobe Acrobat Reader to open these documents. If you don't have Adobe Acrobat Reader, you can download it for free, by clicking on the right link/image:
PLEASE NOTE: SuperEasy® web site is customized for Microsoft Internet Explorer, version 5 or above, with the Internet Options "Security" and "Privacy" adjusted to "medium" level setting. Some SuperEasy® applications will not work with "Security" and "Privacy" Internet Options set to "high" and/or a firewall "Security" options set to "high". Also, if you use any other Internet browser, you might experience difficulties in accessing some SuperEasy® web pages. If you experience problems with our application forms, and use Microsoft Internet Explorer browser, please check your browser's Internet Options by selecting "Tools" and then "Internet Options". From here select and check your "Security" and "Privacy" settings and amend the settings to "medium".
